Last updated: 01. December 2025

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1. General Information

Liquid-Or GmbH (“Liquid-Or”, “we”, “us”) is committed to protecting personal data and processes such data in accordance with the Swiss Federal Act on Data Protection (revDSG, effective 1 September 2023) and its implementing ordinances.

This Privacy Policy explains what personal data we collect, how and why we collect it, how it is used, stored, shared and disclosed, and which rights data subjects have.

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2. Data Controller

Liquid-Or GmbH
Dorfstrasse 7
CH-4656 Starrkirch-Wil
Switzerland

Email: privacy@liquid-or.com

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3. Scope of Application

This Privacy Policy applies to the processing of personal data relating to:

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• website visitors

• business partners and prospective customers

• customers and contractual partners

• applicants and candidates

• other individuals interacting with Liquid-Or in a business or contractual context

 

4. What Type of Information Do We Collect?

Depending on the nature of the interaction, we may process the following categories of personal data:

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4.1 Identification and Contact Information

• First and last name

• Company name

• Email address

• Telephone number

• Postal address

• Date of birth (where required)

 

4.2 Professional and Business Information

• Job title and professional function

• Employer or business affiliation

• Business correspondence

• Contractual and pre-contractual information

 

4.3 Identification, Verification and Compliance Data (KYC)

Where required for business, contractual, compliance or risk management purposes, we may process:

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• identity verification data

• copies or extracts of identification documents

• verification records obtained through personal contact or formal identification procedures

• compliance and due-diligence documentation

 

Such data is processed strictly for Know Your Customer (KYC), compliance, integrity, and risk assessment purposes.

 

4.4 Financial and Creditworthiness Information

Where services are provided against payment on account or other deferred payment arrangements, we may process:

 

• payment-related information

• creditworthiness and solvency information

• results of credit checks obtained from third-party credit agencies

Such processing is carried out solely to assess financial risk, prevent payment defaults, and protect legitimate business interests.

 

4.5 Application and Career Information

In the context of recruitment, selection, and employment-related processes, we may process personal data of applicants, candidates, and potential partners, including but not limited to the following categories:

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• CVs, résumés and professional profiles

• cover letters and expressions of interest

• employment references, testimonials and recommendation letters

• diplomas, certificates and educational records

• verification results relating to qualifications, professional background, employment history and, where applicable, integrity and compliance requirements

• records, assessments and notes generated during recruitment, interview, evaluation and selection processes

• contact and communication data related to the application process

 

Purpose of Processing

Such personal data is processed exclusively for the purposes of:

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• evaluating suitability for current or future roles, mandates or partnership opportunities

• conducting structured recruitment and selection processes

• verifying professional qualifications, experience and background where appropriate

• ensuring organizational integrity, compliance and quality standards

• managing and documenting recruitment decisions and processes

 

Recruitment Process & Systems

Depending on the role, seniority and mandate, applications and expressions of interest may be processed through our centralized applicant management system (Umantis / Abacus HR) or via a confidential, role-specific direct selection process.

For selected senior, leadership or partner mandates, detailed role profiles, requirements and next steps may be communicated individually, including a direct reference link and an introductory telephone discussion prior to any formal application.

Applications are reviewed on a rolling basis as part of long-term organizational and succession planning. Not all expressions of interest result in an active recruitment process or further contact.

 

Data Sources & Verification

Where legally permissible and appropriate, verification activities may include the review of information provided directly by the applicant as well as confirmations obtained from publicly accessible sources or third parties, such as former employers or educational institutions. Such verification is conducted solely for professional suitability and compliance purposes.

 

Retention Period

Applicant data is retained only for as long as necessary to fulfill the purposes outlined above or to comply with legal, regulatory or internal documentation requirements. Unsuccessful applications are deleted or anonymized within an appropriate timeframe, unless retention is required by law or consent has been provided for future consideration.

 

Confidentiality & Data Protection

All application-related data is treated confidentially and processed in accordance with applicable data protection laws, including the Swiss Federal Act on Data Protection (revDSG), and our Privacy Policy.

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4.6 Technical and Usage Information

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• IP address

• browser type and version

• operating system

• date and time of access

• log files and security-related data

 

Liquid-Or does not intentionally collect sensitive personal data, unless such data is voluntarily provided and required for a specific, lawful purpose.

 

5. How Do We Collect Information?

Personal data is collected through the following channels:

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• direct personal contact, including in-person meetings

• Know Your Customer (KYC) and identification procedures, where applicable

• telephone communication

• email correspondence

• contact forms and written correspondence

• contractual and pre-contractual business interactions

• recruitment and application processes

• automated technical processes related to website access, functionality, and security

 

6. Why Do We Collect Personal Information?

Personal data is processed for the following purposes:

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• communication and correspondence

• establishment, management, and execution of business relationships

• contractual and pre-contractual due diligence

• identity verification, KYC, compliance and risk management

• assessment of creditworthiness and payment risk

• processing and verification of job applications and professional qualifications

• operation, security, and improvement of our website

• compliance with legal, regulatory, and contractual obligations

• protection of legitimate business interests

 

Personal data is not processed for purposes incompatible with those listed above.

 

7. How Do We Store, Use, Share and Disclose Personal Information?

 

7.1 Storage and Use

Personal data is stored securely using appropriate technical and organizational measures.

 

Access is restricted to authorized personnel on a strict need-to-know basis.

 

7.2 Sharing and Disclosure

Personal data may be disclosed to:

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• internal departments responsible for processing

• trusted external service providers (e.g. IT, hosting, professional advisors, credit agencies)

• authorities or third parties where required by law or regulatory obligations

 

All recipients are subject to confidentiality and data protection obligations.

Personal data is not sold or commercially disclosed.

 

8. How Do We Communicate with Individuals?

We may communicate with individuals via:

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• personal meetings

• telephone communication

• email correspondence

• written or electronic business communication channels

 

Communication takes place exclusively for business, contractual, compliance, recruitment, or operational purposes.
We do not engage in unsolicited marketing communications.

 

9. Is Our Service Targeting Minors?

Our services and website are not directed at minors.
We do not knowingly collect personal data from individuals under the age of 18.

If personal data of a minor is identified, such data will be deleted promptly.

 

10. Data Transfers Abroad

Where personal data is transferred outside Switzerland, Liquid-Or ensures an adequate level of data protection in accordance with the revDSG, including:

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• transfers to countries recognized as providing adequate protection, or

• implementation of appropriate contractual safeguards

 

11. Data Retention

Personal data is retained only for as long as necessary to fulfill the stated purposes or to comply with applicable legal, regulatory, and contractual retention obligations. Application, verification, and credit-related data is retained in accordance with statutory, regulatory, and business requirements.

12. Rights of Data Subjects

Under the Swiss revDSG, data subjects have the right to:

• request information about processed personal data

• request correction of inaccurate personal data

• request deletion of personal data, where legally permissible

• object to specific data processing activities

• withdraw consent at any time, where processing is based on consent

 

Requests may be submitted to: privacy@liquid-or.com

 

13. Privacy Policy Updates

This Privacy Policy may be amended at any time to reflect legal, regulatory, technical, or operational changes.

The version published on our website shall apply.

 

14. GDPR (EU)

Where the processing of personal data falls within the scope of the EU General Data Protection Regulation (GDPR), the relevant provisions of the GDPR apply in addition to Swiss data protection law.

15. Contact Information

For any questions regarding data protection or this Privacy Policy, please contact:

privacy@liquid-or.com